Culture Executive

Chui Huay LimClub

Key Information

Details

Job Title

Cultural Archives, Omni-Media & Public Affairs Lead(Chinese Title: 文化典藏与融媒体外联主任)

Core Mandate

Heritage Archives, Bilateral Brand Representation & Primary Member Relations

Department

Cultural & Operations Department

Reporting To

Club Manager / Management Committee

Location

Singapore (Chui Huay Lim Club)

This role serves as the bridge between ChuiHuay Lim Club’s century-old Teochew heritage and its modern outreach. Theincumbent will oversee the curation, systematic archiving and digitisation ofthe Club’s artworks, library and historical records; serve as the Club’sofficial on-camera cultural ambassador driving bilateral publicity acrossSingapore and the Chaoshan region in China, manage Principal Member (PM)relations, high-level event protocols, overseas cultural tours and Teochewheritage education.

1. Brand Communications &Omni-Media (Official Cultural Ambassador)

● China & SingaporeDigital Presence: Set up, verify (using personalcredentials as required for real-name platform verification), and manageofficial Club accounts on China platforms (Xiaohongshu, Baidu, etc.) to ensuresearch engine visibility; maintain and update the Club’s Singapore website andsocial media channels.

● Video Production &On-Camera Hosting: Serve as the Club’s on-camerapresenter and cultural representative; collaborate with media team members toplan, interview, script, film, edit and publish video series featuring ChuiHuay Lim history, stories and prominent Teochew figures.

● Bilateral Cultural Outreach: Assist in collecting and promoting Singapore Teochew and ChinaChaoshan culture; maintain close media ties across both regions to ensurebilateral coverage of Club events and press releases, raising the Club'sprofile in Chaoshan.

● Club Publications: Lead editorial planning, copywriting, proofreading , layout for theClub’s quarterly digital newsletter and semi-annual publications; assist inpreparing the Annual Report and anniversary commemorative books.

2. Cultural Archives &Library Management

● Artwork Curation &Inventory: Conduct a comprehensive audit of allClub paintings, calligraphy and artworks against the Finance inventory;establish a standardized coding system and maintain a complete digital Excelregistry.

● Library Revamp &Governance: Review all existing and donated books,weed out unsuitable items, reorganize the physical library and implement a newdigital lending and cataloguing system.

● Document & PhotoDigitisation: Coordinate the scanning and digitalarchiving of historical records, documents and photographs prior to andfollowing Club renovations, liaising with external vendors where required.

3. Principal Member (PM)Relations & Event Coordination

● PM Relations &Hospitality: Assist senior management inmaintaining Principal Member (PM) relations; manage invitations, RSVPs,attendance confirmations, seating plans and on-site hospitality for monthlydinners and official functions.

● Event Support & OverseasTours: organize, Lead and support Club cultural andfestive events; plan, coordinate and lead overseas cultural visits and membertravel tours.

● Emceeing & EventPhotography: Serve as emcee for all events anddinners; photograph key Club activities (and handle photography independentlywhen needed), ensuring photos are named, dated, sorted, and archived within 3days post-event.

● Teochew Heritage Classes: Conduct twice-monthly Teochew language and culture classes formembers' children.

● Board Reporting &Translation: Highlight key event takeaways and VIPattendance lists for Finance and attending Directors; Meeting minutes andhandle bilingual translation (Chinese, English, and Teochew) for correspondenceand event materials, and perform other duties as assigned by Management.

● Brand Visibility: Successfully establish searchable online profiles and historicalrecords on major Chinese platforms, contributing to a 30% increase inthe Club’s overall brand awareness locally and overseas.

● Video & MediaRepresentation: Partner effectively with productionteam members to produce high-quality heritage and Teochew leader interviewvideos, establishing a strong, polished on-camera presence for the Club.

● Archives & LibraryCompletion: Achieve 100% completion inauditing, coding and digitally cataloguing all Club artworks and library books.

● Operational Turnaround:

○ Draft meeting minutes completedwithin 3 working days post-meeting.

○ Event photographs sorted,named, and archived within 3 working days post-event.

○ Quarterly digital newsletterpublished on schedule every 3 months.

● Languages: Strong command of written and spoken Chinese (capable of pressreleases, scripting, interviewing and emceeing); fluent in Teochew (foron-camera interviews and teaching children); strong English communicationskills with the ability to translate accurately across English, Chinese andTeochew.

● Experience: Prior experience in new media production(filming/editing/copywriting), on-camera hosting, cultural institutions, finearts/calligraphy, library management, or archival work is strongly preferred.

● Attributes & Work Style: Poised, articulate, and approachable with strong cultural affinity;meticulous, organized and able to work independently; hands-on team playerwilling to assist with physical tasks (moving, sorting, and arranging books,artworks, archives, and event materials) and flexible to support eveningdinners and weekend Club functions.