ASSISTANT PLANNING MANAGER

Job Summary

Assist the Planning Manager in developing and monitoring construction project schedules to ensure timely completion. Coordinate multidisciplinary teams, analyze progress, identify risks, and support recovery measures to maintain project milestones.

Responsibilities

• Develop, implement, and monitor overall project construction programmes in collaboration with the Planning Manager
• Prepare detailed project schedules, work programmes, and progress tracking reports with project managers, engineers, and site teams
• Monitor actual construction progress against approved schedules and identify potential delays or deviations
• Coordinate with architectural, civil & structural (C&S), mechanical & electrical (M&E), procurement, and subcontractor teams to align project activities
• Prepare and update master schedules, baseline programmes, look-ahead schedules, and conduct critical path analysis
• Analyze project progress to identify critical activities and recommend recovery actions to address delays and maintain milestones
• Monitor manpower, materials, equipment, and subcontractor resources to support effective project planning
• Review subcontractors’ work programmes and monitor their performance against agreed schedules
• Coordinate with relevant departments to align procurement, material delivery, design approvals, and construction activities
• Prepare weekly and monthly progress reports, programme updates, and management presentations
• Attend project progress meetings and coordinate scheduling matters with consultants, subcontractors, and internal teams
• Analyze project delays, extension of time (EOT) claims, and construction programme impacts
• Maintain accurate records of project schedules, progress updates, delay events, and planning documentation
• Identify potential risks affecting project timelines and recommend mitigation measures
• Support the Planning Manager in achieving project milestones and contractual completion targets
• Perform additional planning and project coordination duties as assigned by management

Preferred competencies and qualifications

• Degree or diploma in Civil Engineering, Construction Management, Project Management, or related discipline
• 5–7 years of planning and scheduling experience in the construction industry
• Experience in large-scale building or infrastructure projects; hospital or healthcare construction experience is an advantage
• Proficiency in Primavera P6 and Microsoft Project for project scheduling and programme management
• Knowledge of construction planning, critical path analysis, progress monitoring, and resource planning
• Familiarity with construction sequencing, subcontractor coordination, and scheduling methodologies
• Experience preparing baseline programmes, look-ahead schedules, progress reports, and delay analysis
• Understanding of contractual requirements, extension of time (EOT), and project claims is advantageous
• Strong analytical, organisational, communication, and problem-solving skills
• Ability to coordinate effectively with multidisciplinary teams and meet tight deadlines
• Ability to work independently and support complex project schedule management