Finance Executive (AP)

The Finance Executive is responsible for the accounts payables. He/she is responsible in ensuring all vendor invoices, related documentation and approvals (according to hotel’s delegation of authority) are correct prior to processing.

He/she also ensures timely payments to vendors and all control procedures are in place relating to accounts payable processes.

Your day-to-day Job Responsibilities:

Invoicing (Purchase Plus & PeopleSoft)

· Receive and verify daily purchase orders (POs).

· Interface supplier invoices from Purchase Plus into PeopleSoft

· Download and review invoice interface reports from PeopleSoft

· Extract outstanding PO reports from PurchasePlus; follow up on partial deliveries and overdue Pos

Supplier Management

• Manage full process of new/informal supplier creation in Purchase Plus and PeopleSoft.
• Link supplier codes in Purchase Plus to PeopleSoft for invoice interfacing.
• Maintain supplier master data: update or change supplier details (both local and overseas) in PeopleSoft.

Catalogue & Buy list Management)

• Create new items in Buy list in accordance with P&P policy.

• Understand requisition processes via Buy list and informal suppliers.

• Obtain HOD-approved quotations prior to item creation in Purchase Plus

Invoice Processing

• Ensure compliance with Delegation of Authority (DoA) for preapproved and workflow invoice processing.

• Verify supporting documents (e.g., service forms, approved quotations, Capex forms) for non-food POs.
• Follow up on maintenance contract statuses.
• Manage processing of:
• Preapproved invoices
• Workflow invoices
• Manual Payment Forms
• GIRO payments

Weekly Pay cycle Review

• Review weekly pay cycle files for accuracy; identify and escalate discrepancies.
• Liaise with AP Pay cycles Team and AP Specialty Team to rectify errors.
• Recheck revised pay cycle files before bank uploads.
• Assist in AP month-end closing activities, including preparation of month-end accrual journal entries.

General Cashier

• Audit daily collections against General Cashier Summary and bank-in slips.
• Witness daily and weekly DIY laundry cash counts.
• Conduct surprise spot checks per CSA requirements (e.g., cash float, beverage par stock, operating equipment count).

Other Duties

· Perform other duties as assigned

People:

• Collaborate with internal departments to ensure adherence to finance policies and procedures.
• Maintain professional and positive interactions with colleagues to promote effective communication and teamwork.
• Provide backup support to other finance team members during absences

Responsible Business:

· Support the hotel’s corporate responsibility initiatives, including community involvement, environmental management, workplace health and safety, and food safety. Drive action plans as required to achieve the hotel’s corporate responsibility objectives.