Executive Assistant

K3 Venture Partners is an MAS-licensed Singapore-basedventure capital firm that invests in technology start-ups globally with highgrowth potential across various sectors. We are committed to supportingvisionary entrepreneurs and driving meaningful investments in the region andbeyond.

The Executive Assistant will perform abroad range of administrative and secretarial tasks to support the firm and theCEO. He/she plays a pivotal role in ensuring the smooth functioning of the firmand to help theCEO operate effectively and efficiently, by providing critical administrative,communication and organisational support.

JJob Description – Duties andResponsibilities:

• Provide secretarial and administrative support to the C-suite and team including

o making travel arrangements (includingflights, accommodation and travel documentation)
o maintaining C-suite’s contact list
o handling document management and filingsystem (printing, binding, courier, copying and filing)
o having oversight over subscriptions,memberships and tracking deadlines for administrative matters

• Coordinate with executive assistant to arrange for documents execution (printing, scanning, affixation of company stamp and mailing)
• Support the legal and compliance team on routine matters such as ongoing third-party due diligence checks, regulatory filings as well as external KYC and audit requests
• Support the finance team on data entry, preparation and maintenance of weekly/monthly reports, records and invoices and bank account opening
• Other ad hoc administrative and operational support for the office and team as requested, including organising of events

Job Requirements:

• Minimum O Levels / Diploma in any discipline
• Work experience of at least 1 year in a secretarial role at a law firm is preferred
• Well organised and meticulous with strong problem-solving skills
• Interest to work in fast-paced environment
• Strong interpersonal and communication skills to be able to liaise with internal and external stakeholders
• Strong sense of ownership, initiative and resourcefulness
• Professional and people oriented. Positive, collaborative and keen to learn
• Able to handle sensitive and confidential information with the utmost discretion
• Familiar with MS Office (MS Excel and MS Word)
• Excellent written andspoken English