Executive Assistant (1yr Contract)

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative support to senior Partners in a fast-paced, international environment.

Key Responsibilities

• Provide administrative support to Partners, including complex calendar and inbox management and call screening.
• Coordinate internal and external meetings across multiple time zones, working closely with Assistants in London, New York, Hong Kong and Singapore.
• Prepare and compile presentations, performance reports and other materials for client and internal meetings.
• Coordinate domestic and international travel arrangements and prepare detailed itineraries.
• Manage and submit expense reports accurately and within the required timelines.
• Organise team events, including dinners and seasonal social activities.
• Provide general administrative support, including printing, filing, document management and ad-hoc projects.
• Handle confidential and sensitive information with professionalism and discretion.

Requirements

• At least 5 years of experience providing executive or administrative support to senior stakeholders, preferably within professional services, financial services or a fast-paced corporate environment.
• Exceptional attention to detail and a high level of accuracy.
• Strong organisational and time-management skills, with the ability to prioritise multiple time-sensitive tasks.
• Proactive, resourceful and solutions-oriented, with an energetic and positive working style.
• Strong written and verbal communication skills, including accurate grammar, punctuation and spelling.
• Demonstrates discretion, integrity and professionalism when handling confidential matters.
• Able to work effectively with stakeholders across different locations and time zones.
• Proficient in Microsoft Office applications, particularly Outlook, PowerPoint, Word and Excel.
• Experience using Salesforce and Concur would be advantageous.

EA Licence No: 11C5502
Registration No: R1331697