Personal Assistant

Job Scope

• Provide high-level administrative and personal support to the Director/Management.
• Manage calendars, appointments, meetings and daily schedules, ensuring priorities are well coordinated.
• Coordinate meetings, prepare agendas, take minutes and follow up on action items.
• Handle confidential documents, correspondence and information with a high level of discretion.
• Manage business and personal appointments, reservations, travel arrangements and other ad-hoc arrangements when required.
• Coordinate with internal teams, suppliers, clients, business partners and external parties on behalf of Management.
• Prepare presentations, reports, proposals, documents and business correspondence.
• Monitor deadlines, follow up on outstanding matters and ensure tasks are completed on time.
• Assist Management with business operations, events, projects and special assignments.
• Conduct research, gather information and prepare summaries to support Management’s decision-making.
• Assist with administrative coordination across HR, Finance, Operations, Marketing and other departments where required.
• Maintain proper filing, records and documentation.
• Handle ad-hoc tasks and projects as assigned by Management.

Requirements

• Minimum 3 years of experience as a Personal Assistant, Executive Assistant or similar role.
• Strong organisational and time-management skills with excellent attention to detail.
• Mature, professional and highly trustworthy, with the ability to handle confidential matters.
• Excellent communication and interpersonal skills.
• Able to work independently, prioritise multiple tasks and meet tight deadlines.
• Proactive, resourceful and strong in follow-up.
• Good command of written and spoken English.
• Proficient in Microsoft Office / Google Workspace.
• F&B,retail, hospitality, lifestyle or business operations experience is an advantage.
• Flexible and comfortable supporting Management in a fast-paced environment.