Back Office Operations Analyst

Job Overview:

We are looking for a motivated and detail-oriented Back-Office Operations Analyst to join our multi-family office. This role is suitable for an individual with 2-5 years of experience in financial services, preferably with basic knowledge of investment products (e.g., equities, bonds, funds, private equity). The candidate will play a key role in supporting the daily operations of our clients’ investment portfolios and ensuring accurate and timely processing of investment-related activities.

Key Responsibilities:

1. Trade Lifecycle Management

• Process and monitor trade instructions across asset classes (equities, fixed income, funds, alternatives)
• Ensure timely and accurate trade capture, settlement, and booking
• Liaise with custodians, brokers, and internal teams to resolve trade discrepancies

2. Capital Calls and Distributions

• Track and process capital calls and distributions for private market investments
• Coordinate with investment teams and custodians to ensure proper fund flow and documentation

3. Investment Reference Data Management

• Maintain and update security master data including pricing, identifiers (ISIN, SEDOL), asset classification, and counterparty details
• Validate and reconcile investment data across systems and sources

4. Cash and Position Reconciliations

• Perform daily and monthly cash and holdings reconciliations with custodians and counterparties
• Investigate and resolve reconciliation breaks in a timely manner

5. Performance Measurement and Reporting

• Support the generation and validation of performance reports for client portfolios
• Ensure accuracy of return calculations and attribution metrics
• Assist with preparation of client presentations and investment reviews

6. Annual Accounts Filing Support

• Collaborate with Finance and external auditors to support annual financial reporting for trusts, entities, or funds
• Provide necessary transaction data, valuations, and reconciliations as required

7. Process Improvement

• Identify inefficiencies or manual processes and suggest/implement improvements
• Assist in automation, documentation, and testing of new operational workflows and tools

Requirements:

• Bachelor’s degree in Finance, Accounting, Business, or related field
• Individuals with 2 to 5 years of experience in financial services.
• Good understanding of investment products and financial instruments
• High level of accuracy and attention to detail
• Strong time management and organizational skills
• Ability to prioritize tasks in a deadline-driven environment
• Proficiency in Microsoft Excel; experience with portfolio management systems is a plus
• Good communication and interpersonal skills

Why Join Us:

• Exposure to a broad range of asset classes and investment operations
• Collaborative work environment with experienced professionals
• Opportunity to contribute to operational improvements and technology transformation
• Mentorship and career development for future roles in investment operations