Production Coordinator

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Job Summary

The Production Coordinator is responsible for planning, coordinating, and monitoring production activities to ensure efficient operations, timely delivery, and optimal resource utilization. This role acts as a liaison between production, procurement, warehouse, and management to support smooth manufacturing processes.

Key Responsibilities

1. Production Planning & Scheduling

• Prepare daily, weekly, and monthly production schedules
• Coordinate with production supervisors to align manpower and machine capacity
• Adjust schedules based on changes in demand, material availability, or operational constraints

2. Work Order Management

• Issue and track production work orders
• Ensure all work orders are completed within planned timelines
• Monitor job progress and highlight delays or bottlenecks

3. Material Coordination

• Liaise with procurement and warehouse teams to ensure timely availability of materials
• Monitor raw material usage and report shortages
• Coordinate with store/warehouse for stock allocation and replenishment

4. Production Monitoring

• Track daily production output versus plan
• Prepare production reports and performance metrics
• Identify inefficiencies and support continuous improvement initiatives

5. Documentation & Reporting

• Maintain accurate production records, reports, and logs
• Prepare daily, weekly, and monthly production summaries
• Ensure compliance with company procedures and audit requirements

6. Quality & Compliance Support

• Coordinate with QC/QA department to ensure product quality standards
• Ensure production activities comply with safety and regulatory requirements
• Support audits and inspections when required

7. Cross-Functional Coordination

• Act as a communication bridge between:Production teamSales/Planning departmentProcurement and logistics
• Escalate issues affecting production schedules or delivery timelines

8. Continuous Improvement

• Support lean manufacturing and productivity improvement initiatives
• Identify opportunities to reduce waste, downtime, and costs

Requirements

Education

• Diploma or Degree in:Engineering / Manufacturing / Industrial Engineering / Supply Chain / Operations Management

Experience

• 2–5 years of experience in manufacturing or production environment
• Experience in production planning or coordination preferred

Skills

• Strong organizational and time management skills
• Good communication and coordination abilities
• Proficient in Microsoft Excel / ERP systems (e.g., SAP, Oracle, etc.)
• Basic understanding of production processes and workflows

Other Attributes

• Detail-oriented and analytical
• Ability to work under pressure and meet deadlines
• Team player with problem-solving mindset

Key Performance Indicators (KPIs)

• Production schedule adherence (%)
• On-time delivery performance
• Material availability and stock accuracy
• Downtime and delay reduction
• Reporting accuracy and timeliness

Reporting Line

• Reports to: Production Manager / Operations Manager

Work Environment

• Manufacturing plant or factory setting
• May require coordination across multiple departments and shifts