PERSONAL ASSISTANT

Main Responsibilities

Scheduling & Client Coordination

• Arrange and manage appointments for new and existing clients
• Maintain and update calendars to avoid scheduling overlaps
• Send reminders and follow-ups to ensure smooth client engagement

Financial Documentation Support

• Assist with the preparation and organisation of financial documents such as invoices, expense claims, and reports
• Ensure all financial records are accurate, properly maintained, and compliant with requirements
• Liaise with internal teams or clients to address finance-related queries

General Administrative Duties

• Carry out routine administrative tasks including data entry, filing, and email correspondence
• Maintain well-organised digital filing systems
• Support daily operations with ad-hoc administrative tasks when required

Requirements

• Prior experience in an administrative or assistant role, preferably with exposure to finance-related work
• Familiar with scheduling tools such as Google Calendar or Outlook
• Strong written and verbal communication skills
• Proficient in Microsoft Office or Google Workspace
• Experience handling financial documents such as invoices and reports
• Highly organised with strong attention to detail and the ability to multitask
• Professional and trustworthy when dealing with confidential information

Preferred Skills

• Basic knowledge of design tools (e.g. Canva)
• Experience in customer-facing roles or client interaction
• Familiarity with CRM systems or marketing tools
• Ability to communicate in Chinese

EA License:

Skyworks Consulting Pte Ltd / Employment Agency License Number:

20C0304