Junior Accounts Payable Assistant

Job Description
Support the Finance team in the timely and accurate processing of supplier invoices, payments, and accounts payable records.

Key Responsibilities

• Process supplier invoices, credit notes, and staff claims, ensuring proper documentation and approvals.
• Match invoices against purchase orders and delivery/service records; resolve discrepancies with suppliers and internal departments.
• Code and record AP transactions accurately in the accounting system.
• Prepare payment runs and supporting documentation for approval.
• Maintain supplier records and AP documentation.
• Reconcile supplier statements and AP balances; investigate variances.
• Respond to supplier and internal queries on invoices and payments.
• Assist with month-end closing, AP ageing reports, and accruals.
• Support audits, GST reporting, and other finance reviews.
• Perform ad hoc finance and administrative duties as assigned.

Requirements

• Diploma, Higher Nitec, or equivalent in Accounting, Finance, Business, or related field.
• Entry-level candidates or those with up to 2 years of AP/accounting experience are welcome.
• Basic knowledge of accounting principles and accounts payable processes.
• Detail-oriented, organised, and able to meet deadlines.
• Good communication and interpersonal skills.
• Proficient in Microsoft Excel and willing to learn accounting systems.
• Experience with Microsoft Dynamics NAV (Navision) or similar ERP systems is an advantage.
• Able to work independently and as part of a team.