Administrative Executive (Boon Keng / Up to $3.8k + VB)

[Job ID: 1672382]

Responsibilities

• Manage incoming mainline telephone calls and front desk reception duties.
• Coordinate local and international courier services for business operations.
• Arrange business travel logistics, including flight bookings, travel insurance, visas, accommodation, and Wi-Fi rentals.
• Administer corporate mobile phone assignments, usage monitoring, and inventory management.
• Support daily office operations, facilities coordination, and corporate correspondence management.
• Verify administrative invoices, expense claims, and company credit card receipts.
• Manage the procurement and replenishment of office supplies and equipment.
• Liaise with building management, service providers, and external vendors on office-related matters.
• Coordinate hotel bookings, refreshments, and restaurant reservations for overseas visitors and guests.
• Organise employee engagement initiatives, learning sessions, charitable activities, and corporate events.
• Publish divisional newsletters and contribute content to company-wide communications.
• Coordinate ESG and sustainability initiatives, reporting activities, committee meetings, and community engagement programmes.
• Prepare presentation materials and reports for senior management committees.
• Support the implementation and compliance of internal policies, governance frameworks, regulatory requirements, and audit processes.
• Manage business travel arrangements, expense claims, calendars, and meeting schedules for senior management.
• Provide personal and executive administrative support to the Managing Director and CEO.
• Coordinate tenancy agreements and housing-related matters for senior management.
• Support ad-hoc administrative projects and operational initiatives as assigned.

Requirements

• Minimum 3 years of experience in an administrative, executive assistant, personal assistant, or secretarial support role.
• Experience supporting senior management, executives, or leadership teams.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

To Apply, please kindly email your updated resume to [email protected]

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EA Personnel Name: Yip Yan Wen, Esther

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