Admin and Procurement Executive

Company Overview

Founded in 1982, the client operates two branches in Singapore, distributing hydraulic and pneumatic components from leading brands. They maintain a large warehouse and hose assembly workshop, aiming to exceed customer expectations through quality products and exceptional service.

Job Summary

Perform administrative and coordination duties to support sales and logistics teams, ensuring accurate documentation, pricing updates, and communication with suppliers and agents.

Responsibilities

• Respond to emails promptly and copy the General Manager to ensure clear communication
• Verify and record invoiced pricing from suppliers to maintain accurate cost tracking
• Update internal and supplier purchase records to reflect current transactions
• Scan, upload, and create documents to support operational workflows
• Coordinate with local agents for order placements and collections to ensure timely delivery
• Update pricing and price lists as needed to maintain accurate sales information
• Maintain customer listings and track monthly purchases and expenses for reporting
• Submit invoices and assist with inventory management to support financial accuracy
• Perform other administrative tasks as required to support team operations

Preferred competencies and qualifications

• Polytechnic or local/overseas university education
• Ability to communicate effectively in English and Mandarin for workplace coordination
• Basic computer skills including Microsoft Office, Email, Outlook, and Google Drive
• Positive working attitude with willingness to learn and adapt in a dynamic environment
• Fresh graduates and candidates with no prior experience are welcome
• Suitable for candidates aged 20s to 50s