Admin Executive

Job Description:

• Prepare quotations, and standard sales and service contracts
• Submit COE bidding applications through ONE.MOTORING (LTA) portal
• Coordinate and ensure timely submission of permits, renewals and other regulatory/compliance documents (e.g., vehicle approval, licenses, etc.)
• Provide administrative support to Sales team and daily coordination with the internal teams to ensure smooth business operations
• Handle incoming customer inquiries and requests via phone, email and WhatsApp
• Update and maintain relevant databases, Excel trackers and administrative records accurately
• Maintain systematic and well-organized filing systems for both physical and digital documents
• Leverage AI tools to improve efficiency in database management and administrative workflows
• Perform other ad-hoc duties assigned by the supervisor

Requirements:

• Min. Diploma in Business Administration or equivalent
• At least 2 years of relevant experience in administration or operations support, preferably in automotive industry
• Knowledge of LTA COE bidding and submission processes is a strong advantage
• Strong communication skills, ability to multitask and work independently in a start-up environment
• Proficient in Microsoft Office; knowledge of HRMS or ERP systems is a plus
• Immediate availability or short notice period is an advantage