Administrative Assistant

About the role

We are seeking a dedicated and organised Administrative Assistant to join our team on a full-time basis in the Tampines North East Region. This is a pivotal support role that ensures the smooth and efficient operation of our office environment. As an Administrative Assistant, you will be the backbone of our administrative functions, providing essential support to various departments and helping to maintain the high standards of professionalism that define us. This role offers the opportunity to develop your administrative expertise whilst making a tangible contribution to our business operations.

Key responsibilities

• Managing office administration tasks including scheduling appointments, maintaining calendars, and coordinating meetings for staff and management

• Preparing and maintaining accurate documentation, including letters, reports, spreadsheets and presentations

• Handling incoming and outgoing correspondence, emails and telephone enquiries in a professional manner

• Organising and maintaining filing systems, both physical and digital, ensuring information is easily retrievable and properly archived

• Providing reception support, greeting visitors and clients, and ensuring a welcoming environment

• Processing invoices, purchase orders and expense reports with accuracy and attention to detail

• Coordinating office supplies ordering and inventory management to ensure smooth operational continuity

• Supporting the scheduling and logistics for company events, meetings and other organisational activities

• Maintaining confidentiality and handling sensitive information appropriately

• Assisting with general administrative duties as required to support the wider team

• Monitor rental payments made by customers daily

• Follow up on outstanding payment rentals.

What we're looking for

• Proven experience working in an administrative or office support role, with at least 1-2 years of relevant experience in a similar position

• Strong organisational and time management skills with the ability to prioritise multiple tasks and meet deadlines

• Excellent written and verbal communication skills in English, with the ability to communicate professionally with colleagues and external contacts

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software

• Attention to detail and a commitment to accuracy in all administrative work

• Ability to work independently as well as collaboratively within a team environment

• Professional demeanour and discretion when handling confidential information

• Flexibility and adaptability in a dynamic work environment

• Familiarity with the automotive industry or commercial business operations is advantageous

What we offer

We value our employees and are committed to creating a supportive and inclusive workplace. We offer competitive remuneration commensurate with experience, along with a range of benefits designed to enhance your wellbeing and career development. Our team enjoys a collaborative work culture where contributions are recognised and growth opportunities are actively encouraged. We provide ongoing training and development opportunities to help you enhance your skills and progress within your role. Additionally, we maintain a focus on work-life balance, allowing you to balance your professional responsibilities with your personal wellbeing.

Apply now

Who We’re Looking For

• Young, energetic and positive personality

• Responsible and organised

• Good attention to detail

• Comfortable communicating with customers

• Basic computer skills, especially Microsoft Word and Excel

• Good written and spoken English

• Able to work independently and as part of a team

• Willing to learn and take on new responsibilities

• Prior administrative experience is preferred but not essential

Candidates with no prior experience are welcome to apply. Applications will be considered on a case-by-case basis based on attitude, willingness to learn, and suitability for the role.