Operations Executive (Payments & Invoicing)

Operations Executive (Payments & Invoicing) (Ref: 37852)
Location: Central

【Responsibilities】

• Manage the full transactional cycle, including the generation of accurate sales invoices and the processing of outgoing payments to vendors and commercial counterparties.
• Prepare and issue accurate sales invoices, recurring bills, and debit/credit notes daily using the in-house trading system.
• Raise Disbursement Instructions via the in-house trading system to the Finance & Accounting team to facilitate outbound payments via TT remittance.
• Maintain organized digital and physical filing systems for all billing documents, receipts, and credit/debit notes to support month-end closing and audit requirements.
• Coordinate with Trade Operations Specialists and the Finance & Accounting team to clarify payment and invoicing details and resolve documentation discrepancies.
• Ensure timely and accurate entry of payments and invoices to maintain data integrity for month-end operational reporting.
• Assist with various assignments as directed by managers or supervisors, including report generation, shipment file retrieval, and e-filing to meet audit requirements.
• Following successful integration, gain hands-on experience in the life cycle of Letters of Credit (LC), a fundamental financial instrument in global trading.
• Ad Hoc duties may include vetting LC instruments and preparing documentation to facilitate banking negotiations.

【What you will receive】

• Variable Bonus (Depending on Company and Individual performance)
• Annual Leave: 20 days
• Medical Leave: 14 days
• Medical benefits: 100% as-charged medical and dental benefits

【Requirements & Preferences】

• Diploma in Finance, Business, Supply Chain, or a relevant field
• Possess around 1-2 years of experience in either Finance Operations (AP/invoicing) or Trading/Logistics Operations, ideally within a trading environment
• Experience using ERP/trading systems such as SAP/CTRM Trading system module
• Experience handling payment Instructions and vendor invoice verifications/reconciliations
• Exposure or knowledge of trade documents, such as. Bills of lading/warehouse receipts/Seaway bills, etc.
• Excellent communication in English and Mandarin to liaise with English and Mandarin speaking counterparts
• Able to join within 1 month's notice or shorter

(Advantageous)

• Experience in metal trading
• Experience in Letter of Credit (LC)

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We regret that only shortlisted candidates will be notified.
Registration No.: R1874034 (Niltasha Binte Ibrahim)
Recruitment Licence: 12C5051