Finance & Office Administration Assistant

About the Role

We are looking for a Finance & Office Administration Assistant to join our team in Singapore. This is a hands-on role covering day-to-day finance, accounting support, office administration and general operational coordination.

The ideal candidate is organised, detail-oriented, responsible, and comfortable working independently in a fast-paced SME environment. You will work closely with management, suppliers, customers, and internal staff to ensure that financial and office administrative activities are completed accurately and on time.

Key Responsibilities

Finance & Accounting

• Handle day-to-day accounting and finance administrative tasks.
• Prepare and process customer invoices, credit notes, receipts, and payment documentation.
• Record and maintain accounts payable and accounts receivable transactions.
• Follow up on outstanding customer payments and maintain accurate receivables records.
• Verify supplier invoices and supporting documents before processing payments.
• Prepare payment requests and assist with bank payment processing.
• Perform bank and accounting reconciliations.
• Maintain accurate and up-to-date accounting records and documentation.
• Maintain proper filing of invoices, receipts, payment records, and other financial documents.
• Assist the external accountant/auditor with supporting documents and information when required.
• Support management with basic financial analysis, reporting, and administrative tasks.

Office Administration

• Manage day-to-day office administrative matters.
• Handle incoming emails, correspondence, and general enquiries.
• Maintain proper filing and documentation systems, both physical and digital.
• Coordinate office pantry supplies, stationery, equipment, and service providers.
• Assist with purchasing and monitor office-related expenses.
• Arrange meetings, appointments, courier services, and other office logistics.
• Maintain employee records and assist with general HR administration.
• Support administrative requests, onboarding and offboarding arrangements.
• Assist in coordinating company events, meetings, and other activities.
• Liaise with building management, vendors, suppliers, and service providers when required.
• Ensure the office remains organised, well-maintained, and adequately supplied.

General Support

• Maintain confidentiality of company, employee, customer, and financial information.
• Ensure work is carried out accurately, efficiently, and in accordance with company procedures.

Requirements

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or a related field.
• 1–3 years of relevant experience in accounting, finance, or office administration.
• Candidates with more experience may be considered for a senior position.
• Basic understanding of accounting principles and bookkeeping.
• Familiarity with Singapore accounting practices
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience with accounting software such as Xero, QuickBooks, MYOB, SAP, or similar systems is an advantage.
• Good written and verbal communication skills in English.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Able to work independently and manage multiple tasks.
• Positive attitude, responsible work ethic, and willingness to take on a hands-on role in an SME environment.

What We Offer

• Competitive salary based on experience and qualifications.
• Opportunities to learn across finance, accounting, administration, and business operations.
• Supportive and collaborative working environment.
• Opportunities for career development and increased responsibilities.