QUANTITY SURVEYOR

A. Progress Claims

• Prepare and submit monthly progress claims in accordance with the contract requirements and agreed valuation procedures.
• Review and verify work progress based on site records, approved drawings, specifications, and actual work completed.
• Coordinate with the Project Manager, Site Team, Consultants, and Client’s Representative for progress assessment and certification.
• Maintain proper records and supporting documents for all progress claims.
• Monitor the status of submitted claims, certifications, and payments.
• Follow up on outstanding certifications and payment matters with relevant parties.
• Ensure all claims are accurately measured, properly documented, and submitted within the required timeline.

B. Invoicing and Payment Administration

• Prepare and process invoices based on certified progress claims and approved payment documents.
• Verify invoice amounts against approved claims, contracts, purchase orders, and relevant supporting documents.
• Coordinate with the Accounts/Finance Department to ensure timely submission and processing of invoices.
• Monitor outstanding payments and maintain an updated payment status.
• Assist in resolving discrepancies relating to claims, invoices, deductions, retention, taxes, and other payment matters.
• Maintain proper records of invoices, payment certificates, receipts, and related correspondence.

C. Variation Orders (VO)

• Identify, record, and monitor potential Variation Orders arising from changes in scope, drawings, specifications, site conditions, or Client instructions.
• Prepare Variation Order submissions, including detailed descriptions, measurements, cost breakdowns, supporting documents, and relevant quotations.
• Evaluate and quantify variations based on contract rates, agreed rates, quotations, or appropriate valuation methods.
• Coordinate with the Project Manager, Site Team, Consultants, and Client to obtain necessary approvals for VOs.
• Maintain a comprehensive Variation Order register and monitor the status of each variation from initiation through approval and final account.
• Ensure all approved variations are properly incorporated into project cost records and subsequent progress claims.

D. Contract & Project Administration

• Assist in the administration of main contracts, subcontract agreements, and relevant commercial documentation.
• Review contractual requirements relating to payment, valuation, variations, claims, and notices.
• Ensure commercial submissions comply with contractual requirements and project procedures.
• Prepare commercial reports and summaries for management review.
• Maintain proper filing and documentation of contracts, claims, invoices, VOs, correspondence, and supporting records.
• Coordinate with consultants, contractors, subcontractors, suppliers, and internal departments on commercial matters.

E. Reporting & Coordination

• Prepare monthly commercial and project administration reports.
• Maintain updated registers for:
• Progress Claims
• Payment Certificates
• Invoices
• Variation Orders
• Subcontractor Claims
• Outstanding Payments
• Contractual Correspondence
• Attend project and commercial meetings when required.
• Provide timely updates to the Project Manager and management on claim status, variations, payments, and commercial issues.
• Perform other quantity surveying and project administration duties as assigned by management.