Crewing Executive (Tankers)

Role Overview

We are seeking a Crewing Officer to coordinate crew deployment and personnel administration for assigned vessels. The successful candidate will manage crew-change arrangements, maintain accurate records and liaise with vessels, manning agents and internal teams.

Key Responsibilities

• Plan and coordinate timely and cost-effective crew changes.

• Arrange flights, visas, accommodation, transport and other travel requirements.

• Verify seafarer certificates, medical records and travel documents before deployment.

• Monitor crew contracts, relief schedules and certification expiry dates.

• Prepare employment contracts, joining instructions and related documentation.

• Maintain accurate personnel records in the crewing management system.

• Coordinate training, medical examinations and certification renewals.

• Compile crew appraisals and support performance-review administration.

• Review crew-change invoices, travel expenses and related payments.

• Liaise with seafarers, Masters, manning agents and port agents on personnel matters.

• Support compliance with applicable crewing requirements and internal procedures.

• Assist with other crewing and administrative duties as required.

Requirements

• Diploma in Maritime Studies, Human Resources, Business Administration or a related discipline.

• At least 1 year of experience in crewing or marine personnel administration.

• Familiarity with crew-change arrangements and seafarer documentation.

• Knowledge of STCW and Maritime Labour Convention requirements would be advantageous.

• Strong organisational skills and attention to detail.

• Good communication and coordination skills.

• Proficient in Microsoft Office; experience with crewing systems is an advantage.

• Able to manage competing priorities and respond to urgent crew matters when required.