Team/Executive Assistant (JD#11421)

Job Summary

Our client is seeking an experienced Team/Executive Assistant to provide secretarial and administrative support to the COO and Singapore CSD team. Key duties include diary management, meeting coordination, travel arrangements, expense administration, approval tracking, and event coordination across APAC.

Mandatory Skill-set

• Minimum 5 years of relevant experience as a Personal Assistant, Executive Assistant, Team Assistant, or in senior administrative support;
• Proven experience supporting C-level executives or senior management;
• Strong expertise in executive diary management, meeting coordination, and international travel arrangements;
• Experience handling expense claims, payment coordination, and approval workflows;
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint;
• Strong organizational, multitasking, time management, and problem-solving abilities;
• Ability to work independently, manage competing priorities, and handle confidential information with discretion.

Desired Skill-set

• Experience in banking, financial services, or a multinational corporate environment;
• Experience supporting regional APAC teams and coordinating across multiple time zones;
• Familiarity with corporate travel booking, expense management, and approval systems;
• Project coordination and corporate event management experience;
• Diploma in Business Administration or a related discipline.

Responsibilities

• Manage executive calendars, appointments, meeting schedules, and cross-time-zone coordination;
• Arrange domestic and international travel, including itineraries, accommodation, transportation, and travel approval reviews;
• Prepare and process expense claims, verify team submissions against company policies, and coordinate timely payments with Finance;
• Coordinate internal and external meetings, overseas visitors, business reviews, and corporate events;
• Monitor executive approval queues and follow up on pending approvals and meeting action items;
• Liaise with senior stakeholders, regional teams, clients, vendors, and external partners;
• Maintain confidential records, update internal policies and processes, and manage office supplies;
• Support employee onboarding, transfers, offboarding, IT requests, and other ad hoc administrative duties.

Should you be interested in this career opportunity, please send in your updated resume to [email protected] at the earliest.

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Confidentiality is assured, and only shortlisted candidates will be notified for interviews.

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