HR Executive #2209

About the Role

We are looking for a detail-oriented and highly organized HR Executive to join our dynamic recruitment agency. In this role, you will be the backbone of our internal HR operations, ensuring the seamless management of payroll for our deployed workforce, accurate client billing, and compliance with local employment regulations. You will manage the full employee lifecycle for our temporary and contract staff, from onboarding to offboarding.

This is an ideal role for an HR professional who thrives in a fast-paced environment and possesses a strong technical aptitude for payroll systems and financial processes.

Key Responsibilities

Payroll & Billing (Core Focus)

• End-to-End Payroll: Manage the full monthly payroll cycle for 100+ deployed staff using the Infotech HRMS/Payroll system, ensuring 100% accuracy in salary computations, overtime, claims, and statutory deductions.

• Billing & Invoicing: Generate and process accurate client invoices using Xero accounting software. Ensure timely billing based on timesheets and contract terms, and reconcile payments received.

• Data Integrity: Maintain and update employee records in both Infotech and Xero, ensuring alignment between payroll costs and client billing.

• Reconciliation: Assist in payroll reconciliation and provide reports for finance audits.

Workpass & Compliance

• Workpass Applications: Handle the full spectrum of Workpass applications (WP, SPass, EP) via MOM portals, including application, renewal, cancellation, and issuance of IPA letters.

• Statutory Compliance: Ensure compliance with local employment laws (e.g., CPF, IR8A, tax clearance) and MOM regulations regarding working hours and leave entitlements.

• Onboarding/Offboarding: Conduct new hire orientations, prepare employment contracts, and manage the offboarding process including exit clearance and final salary calculations.

Operations & Administration

• Timesheet Verification: Collaborate with operations and clients to verify timesheets and resolve discrepancies before payroll processing.

• Employee Queries: Act as the first point of contact for employees regarding payroll, leave, benefits, and workpass-related inquiries.

• Reporting: Prepare monthly HR reports (headcount, turnover, payroll costs) for management review.

Requirements

• Experience: 3 to 4 years of relevant HR Operations experience, ideally within a recruitment agency, staffing firm, or outsourcing company.

• Payroll Systems: Proven hands-on experience processing payroll for a headcount of 100+ staff using the Infotech system is a strict requirement.

• Billing Software: Proficiency in using Xero for billing and reconciliation is a strict requirement.

• Workpass: Strong knowledge and practical experience in handling MOM Workpass applications (WP, SPass, EP) and statutory regulations.

• Technical Skills: Advanced proficiency in Microsoft Excel (VLOOKUP, PivotTables) is essential.

• Soft Skills: Meticulous attention to detail, strong numerical aptitude, ability to meet tight deadlines, and excellent communication skills.
  

  Azhar Anuwar l Educare Human Capital

  Reg No.: R21103663 l EA License No: 11C4731

  Please note that the personal data you provided in your job application will be collected, used, and disclosed by Educare Human Capital to assess your suitability for employment and manage your application, including consideration for future opportunities.