Legal Executive / Litigation Secretary

About Gi Group Singapore

Gi Group is the first Italian multinational HR group to establish a local footprint in Singapore. Headquartered in Milan, we operate globally to deliver bespoke recruitment, talent management, and HR consulting solutions. Operating alongside our sister entity, Intoo—which specializes in career transition and talent development—Gi Group Singapore combines global expertise with deep local market insights to connect outstanding talent with leading organizations.

About Our Client

Our client is an established and reputable Singapore law practice providing comprehensive legal services to both individual and corporate clients. Specializing in a broad spectrum of civil and commercial litigation and dispute resolution matters, the firm fosters a collaborative, professional, and supportive environment where team members gain valuable practical exposure alongside experienced legal practitioners.

Role Overview

We are seeking a meticulous and proactive Legal Executive / Litigation Secretary to join our client’s dynamic litigation practice. In this role, you will provide vital legal, administrative, and case management support to lawyers handling high-stakes civil and commercial dispute resolution matters. This is an excellent opportunity for legal professionals looking to deepen their practical court experience and manage end-to-end litigation workflows.

Key Responsibilities

Litigation & Court Filings: Assist in the preparation, formatting, and filing of court pleadings, affidavits, correspondence, and legal bundles. Manage eLitigation submissions and ensure strict compliance with Singapore court rules and deadlines.

Case & Calendar Management: Oversee case file organization, maintain accurate chronological summaries, monitor court hearing dates, and proactively manage lawyers' schedules and diaries.

Legal Research & Drafting: Conduct preliminary legal research, review case materials, summarize facts, and assist in drafting basic legal documents and correspondence.

Trial & Hearing Preparation: Support lawyers in preparing bundles for court hearings, trials, mediations, and client consultations.

Stakeholder Engagement: Act as a professional point of contact, liaising with clients, court officials, opposing counsel, and external agencies when required.

Administrative Operations: Perform ad-hoc legal administrative tasks and file management duties to ensure smooth day-to-day practice operations.

Requirements & Qualifications

Education: Diploma or Degree in Law, Legal Studies, or a related discipline.

Experience: Prior experience as a Paralegal, Legal Assistant, Legal Executive, or Litigation Secretary within a Singapore law firm—particularly in civil or commercial litigation—is preferred.

Court Procedure Knowledge: Familiarity with the eLitigation portal, Singapore civil procedure, and registry workflows is a strong advantage.

Fresh Graduates: High-caliber fresh legal graduates with relevant academic background and a strong desire to learn are welcome to apply.

Key Skills:

Exceptional organizational skills with sharp attention to detail.

Strong ability to prioritize tasks, handle confidential information, and manage multiple tight deadlines in a fast-paced environment.